Gallery
Rielle Events Professional Events Services
Engagement Strategy
 Your Rielle Events consultant creates an annual engagement strategy based on your leadership team and board’s desire for your annual goals and focus. This includes clear outlines of your major events, the target audiences, the media strategy, the event goals and the event schedules. This is an on-going partnership with your organization to ensure the strategy is implemented properly and the stress of your hard working team is drastically reduced. |
Event Design
We bring your wildest event dreams to life.
Our experienced event designers create enchanting designs with engaging agendas.
With this option, we provide event rental vendor suggestions, rental payment schedules and week of rental schedules for your signature event.
Event Management
We coordinate week-of and day-of-schedules, coordinate with vendors and venue teams to make sure things are running according to schedule, and provide timely event updates to your team.
Rielle Event Experience Series
We are passionate about human connection, educational and professional development and self-care.
This passion has led us to launch our own experience series that focus on you and your unique needs.
Look out for our event series in Atlanta and Detroit in 2017!
Build Your Nonprofit Identity
Annual Engagement Strategy
Efficient budget allocation, higher event returns, and no event planning stress–are all results of our annual engagement strategy management.
Our experienced Rielle Events event consultants create an annual engagement strategy that embodies your organization’s goals, message, mission and impact.
Throughout the year, we provide friendly reminders and helpful event planning tips to ensure your busy team stays on track and your events are enchanting.
Nonprofit Event Consulting
Watch your team no longer stress about your events and your donor support increase!
Our Rielle Events consultants’ focus is on helping your team become more efficient and polished as they engage donors, sponsors, event staff and your nonprofit participants.
Throughout the year, we provide helpful advice, the latest nonprofit trends, and methods for elevating your events.
Donor Persona Profiles
To have an event that resonates with donors, your nonprofit organization needs detailed donor personal profiles.
Each profile outlines a target audience’s background, habits and personal identifiers.
We use your guest feedback to craft your future events for this target audience.
Event Overview
It is our practice to develop a personalized event overview before we commence planning.
Your event overview outlines your event theme, organization and event messages, target audience and the unique guest experience that we want to capture the day of the event.
With an event overview, there is a 68% increase in effective event budget allocation because we have a clear picture of what is needed and what will bring added value to your unique event.
Clear Engagement Goals & Methods to Measure Event Return
At Rielle Events, we understand that organizations with clear goals and methods of measuring success have the greatest event effectiveness and return on their event investment.
That is why before we plan an event, we work with your nonprofit leaders to outline your goals and measurements for success.
When organizations have clear engagement goals and methods of measuring their event return, organizations become “more than 12 times more likely to generate year-over-year return” -Hubstop.
Estimated Event Budgets
Before we begin the event planning process, we provide an estimated event budget breakdown outlining the expected percentage of the budget for each event expense category and the expected major expenses.
As the planning process continues, we provide more and more detailed estimates and then budgets with the actual event costs.
Post-event, we send an event expense report outlining the actual event costs.
Your On-Brand Event Guidelines
Each brand and event style has its own feel and rules of etiquette.
We develop clear guidelines that convey your event brand, event structure and team event etiquette and roles.
Your team can keep the guidelines for future events of this nature.
Business Etiquette Training
One of the biggest sales and donations detractor is an uncouth and too familiar work team at professional events.
With our business etiquette training, your team members will know how to engage your target audience, donors/stakeholders and international colleagues.
We help hone your message, personal presentation and communication skills. Presentation matters just as must as the event design.
Suggestions for Automating Your Event Outreach Systems
One of the easiest ways to reduce your event execution stress is by automating your outreach systems.
Our Rielle Events event consultants aid you in finding and implementing the right systems for you.
Having an automated system and our outreach campaign schedule allows you to plan your event marketing content ahead of time.
Build Your Corporate Identity
Corporate Engagement Identity
The most successful corporate brands create living brands through their events.
Our Rielle Events events consultants develop engagement identity, strategy, event purpose overview and methods of execution and measuring success packaged in our annual engagement strategy.
Each event you host will tell your corporate story and display your unique corporate identity.
Event Overview
It is our practice to develop a personalized event overview before we commence planning.
Your event overview outlines your event theme, organization and event messages, target audience and the unique guest experience that we want to capture the day of the event.
With an event overview, there is a 68 % increase in effective event budget allocation because we have a clear picture of what is needed and what will bring added value to your unique event.
Estimate Event Budgets
Before we begin the event planning process, we provide an estimated event budget breakdown outlining the expected percentage of the budget for each event expense category and the expected major expenses.
As the planning process continues, we provide more and more detailed estimates and then budgets with the actual event costs.
Post-event, we send an event expense report outlining the actual event costs.
Outreach Campaign Schedule
Pre-planning, we provide your team with a detailed schedule of your guest and public relations outreach campaign.
Each campaign schedule includes a calendar with your weekly number of press release, Twitter tweets, Facebook posts, LinkedIn post and Google+ posts throughout the planning process. It also includes when to mail printed invitation/outreach packages domestically and internationally for a target delivery date.
Second, your outreach campaign schedule clearly outlines your online posts and invitation appearance, style of writing, target audience and target press outlets.
Last, your outreach campaign schedule includes methods of measuring your outreach success.
On-brand Event Guideline
Each brand and event style has its own feel and rules of etiquette.
We develop clear guidelines that convey your event brand, expected team event etiquette and roles that you can reuse for future events.
We care about your end goals and return, so we also include event branding opportunities that most companies miss.
Business Event Etiquette Training
The best way to ruin sales is through poor presentation.
We help your team polish their business communication, presentation, etiquette and public relations skills.
When it is time for your big event, be confident in your team’s ability to represent your corporate brand well.
Boost Event Returns
Events managed by Rielle Events on average have a 4-6 times higher event return on investment, meaning more revenue, more positive brand awareness and more customer loyalty.
Let our consultants boost your corporate event return.
Plan Your Conference
Conference Event Planning Map
The event planning map is meant for your leadership, your event planning team members, our team, and hired 3rd party vendors. It ensures everyone understands their role in the event planning process, what is needed from them, the overall event objective, guidelines, and event planning timeline. It also outlines, your unique conference event structure and daily agendas.
Event planning is a major collaborative process that can become very complicated and inefficient when there is not a clear map and specified guideline established before creating begins. This is why each event we plan has its own event planning map.
Event Team Training & Management
For your conference to flow smoothly, your event team of your corporate team members, volunteers, venue and vendor staff must be well trained.
We prepare them through the event planning process with what to expect, their roles and your expectations.
The day -of -the -event, we manage your team, provide schedules and conduct pre-event walk throughs with pre-event prep talks.
Visual and Audio Team
We hire and coordinate audio and sound experts for your event, so you can have surround sound, live-streaming and visual presentation.
We interview different experts at the venue site to hear their vision for the day, their expertise that they can bring to your event and their needs for working within the event space.
The week -of -the -event we coordinate with them to set -up their equipment in the spaces for the event day. Day -of -the -event, we work with them to ensure your audio and visual needs are met.
Graphic Design
Your conference needs its own conference logo, program book, event signs and pop-up banners, social media graphics and custom invitations.
We have graphic designers with amazing skills to help develop all of your original conference materials.
Let us handle your event collateral.
Custom Conference Website
In this modern age, every conference needs its unique conference website and conference event app.
This way, your target audience can learn more about the panelists, discussions and subject matters you wish to bring to the forefront of the conversation.
Once they are at the event, your conference event app allows them to download speaker notes, view the day’s agenda, and receive notifications about contests and raffles being held!
Videography & Photography Direction
We provide direction for photo and video shoots for save-the-dates, fliers and invitations, panelist bios and conference booklets.
Before your event, we talk to the photographers about the types of pictures you want, who to take photos of during the event, when we need photos, etc.
Day of the event, we provide a photography direction sheet for all of the photographers to ensure all of your photography needs are met.
Hotel Arrangements
Whether you are hosting a destination conference or an in-town conference with out-of-town speakers, we can help you with your hotel coordination.
We can assist in blocking rooms, leaving guest gift bags and coordinating guest arrival arrangements for your conference.
Save your team stress in finding hotels and personalized guest gifts!
Event Walk-Throughs
You cannot host a flawless event without the proper walk-throughs!
Not only do we look at special venues with you, we also look at the selected venue with your vendors and team throughout the event planning process.
Conducting a series of walk-throughs with diagrams helps ensure everyone is one the same page. We avoid additional costs and unforeseen technical problems. The day -of -the event, your entire team feels more confident in their understanding of their roles and the event’s flow.
Conference Swag
We help you select the perfect conference swag for your guests and special speakers.
Your conference swag is important to keeping your conference brand alive until next year. It sparks conversations between people that motivate past conference guests to tell others about how awesome your event was and how they should attend next year.
Plan Your Signature Event
Event Planning Map & Overview
Before we commence event planning, we create a tailored event planning map. The event planning map is meant for your leadership, your event planning team members, our team and hired 3rd party vendors.
Our Rielle Events event maps ensure everyone understands their role in the event planning process, what is needed from them, the overall event objective, guidelines and event planning timeline. We also include unique ways to highlight your brand in your decor, event structure, and type of event guests/ entertainment we select.
Event planning is a major collaborative process that can become very complicated and inefficient when there is not a clear map and specified guideline established before creating begins. This is why each event we plan has its own event planning map.
Outreach Campaign Schedule
Pre-planning, we provide your team with a detailed schedule of your guest and public relations outreach campaign.
Each campaign schedule includes a calendar with your weekly number of press releases, Twitter tweets, Facebook posts, LinkedIn posts and Google+ posts throughout planning. It also includes when to mail printed invitation/outreach packages domestically and internationally for a target delivery date.
Your outreach campaign clearly outlines your online posts and invitation appearance, style of writing, target audience and target press outlets. Last, we include methods of measuring your outreach success.
Event Budget
We can completely manage your event budget or help you stay on track as you pay vendors directly.
Before we start event planning, we provide an estimated event budget breakdown outlining the expected percentage of the budget for each event expense category and their expected major expenses.
During the event process, we provide vendor proposals and budgets with the actual event costs and areas where we saved money.
Event Rentals
After you select the event design you’d like for us to proceed with, we provide local event rental, lighting and event draping proposals for your enchanting and engaging affair.
We coordinate with those vendors for the actual event staging and break down.
We also assist you in negotiating your event rental agreements, so that all of your day-of-needs are met.
Table Arrangements & Decor
Set the table–literally. Let us help you create the perfect “table-scape” or table arrangement that embodies the spirit of the event and your unique corporate/nonprofit identity.
Guests will want to leave with enchanting centerpieces!
Food & Drink Tastings
No matter how beautiful the affair, the food makes the event. We want your nonprofit event or corporate event to have the best food and drinks for your guests.
During the event process, we schedule food and drink tastings that are convenient for your event coordinator and lead.
Day -of -the -event, we coordinate with your caterers, venue team and mix -o -logists to prepare for the night’s festivities!
Program & Event Signage
Every type of event (conferences, summits, galas, fashion shows, athletic events, etc.) has its own expected signage whether it is parking signs, event banners, program pop-up banners, billboards, event programs or signs with the activity rules.
Our team ensures you have the on-brand event signage you need to elevate your event and signal to guests what they should do next.
Event Registration
Have a seamless event registration.
Our experienced Rielle Events planners will set the right systems in place to ensure easy registration flow and trained volunteers who can handle a crowd of any size.
Let the first impression, be your best with our event registration management!